Placement Guide

Free guide

Know Exactly How to Get Your Machine Placed

The step-by-step guide to finding the right location, pitching the owner, and negotiating terms that get you a yes — written from real placement conversations, not theory.

A Puff Stand Field Guide

The Placement & Negotiation Guide

How to find the right location, pitch the owner, and lock in terms that get your machine placed — and keep it placed.

  • 01
    Finding the Right LocationWhat makes a location worth pursuing, by machine type — plus a 10-minute scouting checklist.
  • 02
    Approaching the OwnerConversation hooks for walking in cold, calling, emailing, or working a warm introduction.
  • 03
    The Offers That Get You a YesThe exact concessions that turn "I'll think about it" into a signed placement.
  • 04
    Negotiating the TermsRevenue share vs. flat rent, contract length, exclusivity, and who owns what.
  • 05
    Scripts & TemplatesA ready-to-use pitch, a phone script, and two email templates.
  • 06
    The One-Page ChecklistEverything to confirm before you shake hands — print it and bring it with you.

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Support

Frequently Asked Questions

Everything you need to know before placing your first machine. Can't find your answer? Reach out anytime.

General Questions

What types of products can your vending machines sell?

Our machines are versatile and can vend a wide variety of products — from puffs to pouches, accessories and small retail items. Each model's capacity and configuration can be customized based on your needs.

Are your vending machines suitable for businesses outside the U.S.?

Yes. We can ship internationally to most countries. Please contact us to confirm availability, shipping costs, and customs requirements for your region.

Do your machines require internet access?

Yes, all of our smart vending machines require Wi-Fi or a mobile hotspot connection to operate the software, process payments, and update inventory in real time.

Do you offer wholesale or bulk pricing?

Yes. We provide special pricing for bulk orders or business operators purchasing multiple machines. Email us at info@puffstand.com for a quote.

Is training provided?

Each purchase includes setup guidance, software tutorials, and remote support to ensure you're confident in managing your vending business.

Financing & Placement

Do you offer financing or payment plans?

Yes — at checkout you can choose Shop Pay Installments to split your purchase into monthly payments instead of paying in full, subject to approval.

Can you help me find a location for my machine?

Yes. Grab our free Placement & Negotiation Guide for a step-by-step walkthrough of finding a location, pitching the owner, and negotiating terms — or book a call and we'll walk through it with you directly.

Can I talk to someone before I buy?

Absolutely. Book a free 30-minute call and we'll walk through machine options, pricing, and placement strategy — no pressure, no obligation.

Shipping & Delivery

How long does shipping take?

Each machine has its own shipping and handling timeframe listed on the product page. Handling includes secure packaging, software setup, and testing prior to shipment.

How are machines shipped?

All vending machines are securely crated in wooden packaging to ensure safe transport. We use trusted freight carriers and provide tracking once the shipment leaves our warehouse.

Do you ship internationally?

Yes, we ship to most countries. International shipping times vary depending on customs clearance and destination.

Warranty & Support

What is covered under the warranty?

Our limited warranty covers internal components such as motors, sensors, wiring, and software functionality. It also includes the card reader and communication hardware.

What is not covered?

Vandalism, cosmetic damage, natural disasters, or unauthorized repairs are not covered under warranty.

How do I request warranty service?

Contact info@puffstand.com with your order number, photos, and a description of the issue. Our team will assist with troubleshooting or replacement parts.

Add-Ons & Customization

Can I customize how my machine looks?

Yes — add a Custom Machine Wrap from the product page and we'll apply your branding before the machine ships.

Can I add extra warranty coverage?

Yes — Extended Warranty (Per Machine) adds a second year of coverage and can be added directly from the product page for an additional cost.

Software & Operation

How do I manage products and pricing?

You can easily update product listings, images, videos, and prices from your computer or smartphone using our built-in management software.

Is there a software subscription fee?

Each machine includes free software access. No recurring fees.

Can I monitor my sales remotely?

Yes! You can view real-time sales data, restock alerts, and inventory updates from your web or mobile dashboard.

Can I add an ID scanner or bill acceptor?

Yes, these are available as optional add-ons. The ID scanner ensures compliance for age-restricted sales (21+), while the bill acceptor allows cash transactions.

Refunds & Cancellations

Can I cancel my order before it ships?

Orders may be canceled prior to shipment by contacting our support team. However, all payments processed through our website are subject to non-refundable payment processing fees charged by our payment providers.

What happens if my machine has an issue?

All machines are tested before shipment. If a machine arrives with a hardware issue, our support team will assist with troubleshooting and provide replacement parts or technical support when necessary under the warranty policy.

Do you offer refunds after the machine ships?

Because vending machines are considered commercial equipment, refunds are generally not available once the machine has been shipped. However, our team will always assist with technical support and warranty coverage if needed.

Still have questions?

Book a free call or send us an email — we're happy to help.